Billable Hours Calculator

Your details

Billing mode calculates revenue from hours logged. Rate Finder works backwards from your income goals to the minimum rate you need.
Your standard billing rate per hour.
USD/hr
Time spent on client work that you will invoice.
hrs
Admin, marketing, meetings and other internal work you cannot charge to a client. Used to calculate your utilization rate and true effective rate.
hrs
Out-of-pocket costs you pass through to the client on the invoice.
USD
Percentage discount applied to the billable subtotal before adding expenses.
%
Currency
Invoice totalHigh utilization
$3,200.00

Total amount to charge the client (after discount, plus expenses)

Billable subtotal$3,200.00
Discount applied$0.00
Utilization rate80%
Effective hourly rate$80.00
Total hours worked40hrs
80% %
Very low<40Low40-55Healthy55-80Overloaded80+
Billable subtotal$3,200.00
Discount$0.00
Invoice total$3,200.00

Invoice total: $3200.00

  • Your utilization rate of 80.0% is strong. Industry benchmarks put 65-80% as the healthy target zone.
  • Your effective rate is $80.00/hr - $20.00 below your stated rate because of non-billable time. Cutting admin overhead or raising your rate can close this gap.

Next stepTrack non-billable time carefully. Many freelancers underestimate it, which causes their effective rate to drift well below their stated rate.

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