Cost of Doing Business Calculator

Your details

Your total annual revenue after returns and allowances. Used to calculate CODB as a percentage of sales.
USD
The number of days per year the business is actively serving customers or generating revenue (e.g. 52 weeks x 5 days = 260, minus holidays).
days
Average productive, revenue-generating hours in a working day (exclude lunch, admin, travel between sites).
hrs
Average number of completed service calls, jobs, or client visits per day. Used to calculate cost per service call.
calls/day
Total gross wages, salaries, and owner pay for all employees including yourself if you work in the business.
USD/yr
Employer portion of FICA, state unemployment, workers compensation, health insurance, and other benefits.
USD/yr
Annual office, shop, or warehouse rent or mortgage payments.
USD/yr
Electricity, gas, water, and other utility bills for your business premises.
USD/yr
Annual property taxes on owned business real estate, if applicable.
USD/yr
Lease or loan payments, fuel, maintenance, registration, and vehicle insurance for business vehicles.
USD/yr
General liability, professional liability, commercial property, and any other business insurance premiums.
USD/yr
All spending on advertising, digital marketing, trade shows, sponsorships, and promotional materials.
USD/yr
Paper, printer ink, office supplies, cleaning supplies, and minor equipment.
USD/yr
Business phone lines, mobile plans, and internet service.
USD/yr
SaaS subscriptions, accounting software, CRM, scheduling tools, and other recurring software costs.
USD/yr
Accounting, legal, consulting, and other professional service fees.
USD/yr
Business licenses, trade licenses, health permits, and regulatory fees.
USD/yr
Monthly bank fees, merchant processing fees, and credit card transaction costs.
USD/yr
Repairs to equipment, tools, and premises.
USD/yr
Business travel, flights, hotels, and mileage reimbursements not captured in vehicle expenses.
USD/yr
Any remaining operating costs not covered by the categories above.
USD/yr
Daily operating costModerate cost ratio
1,309.17USD/day

Total annual cost divided by billable days

Total annual operating cost314,200USD
Cost per billable hour187.02USD/hr
Cost per service call327.29USD/call
CODB as % of revenue0.6%
Net profit (estimated)185,800USD
Net profit margin0.4%
Labor207,000
Occupancy33,000
Vehicles18,000
Insurance8,000
Marketing12,000
Admin24,200
Other12,000

Daily operating cost: $1309.17

  • Your business costs $1309.17 to run every billable day.
  • You must charge at least $187.02 per hour just to cover costs before making any profit.
  • Operating costs consume 62.8% of your revenue. Most healthy small businesses aim to keep this below 70-80%.
  • You keep an estimated $185,800 per year after all operating costs.

Next stepYour margins look reasonable. Review the expense breakdown to find any categories growing faster than revenue.

 = Powered by OnlyCalculators