Time Spent on Email Calculator

Your details

Include all inboxes: work, notifications, newsletters. The average office worker receives about 120 per day.
Each check costs a refocus penalty even if the inbox is empty. Most people check email 15 or more times a day.
Applies to every email that lands in your inbox before you decide to read, reply, or delete.
Average composing time for a single response, not counting the original reading time.
min
Used to convert time into a dollar cost. Leave at 0 to skip the cost calculation.
USD/hr
Email time per dayLow email load
48.1min

Total reading + writing + refocus time each workday

Hours per day0.8hr
Hours per week4hr
Hours per year200hr
Annual cost (salary)7,010USD
Refocus time per day10.7min
Reply writing per day30min
Reading time per day7.4min

You spend about 48 minutes on email each workday, well below the average.

  • Reading takes 7 min/day, replies take 30 min/day.
  • Your 10 inbox checks add 11 minutes of refocus time per day (64 seconds each). Batching to 3-4 checks saves roughly 6 minutes daily.
  • Over a working year, that is 200 hours. The average full-time employee spends 500-900 hours per year on email.
  • At your hourly rate, the annual salary cost of that time is about $7,010.

Next stepYour email load looks manageable. The main risk is unnecessary interruptions: keep inbox checks to a scheduled few per day to protect your deep-work time.

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