Meeting Cost Calculator

Your details

Total number of people in the meeting, including the organizer.
Choose how you want to enter the average compensation of attendees.
Average base salary (or hourly rate) of the attendees. Use total compensation if you prefer.
USD/year
Whole hours portion of the meeting length.
h
Additional minutes beyond the whole hours.
min
Applies a 1.35x multiplier to cover employer payroll taxes, health benefits, and other overhead typically adding 30-40% above base salary.
Research by Gloria Mark at UC Irvine found it takes an average of 23 minutes to regain deep focus after an interruption. Toggle this to price in that productivity loss.
How often this meeting happens. Used to calculate the annual cost.
Optional: room rental, catering, software subscription fees, or travel costs per meeting.
USD
Currency
Total meeting costModerate cost
$389.42

Salary cost plus any additional costs per meeting

Salary cost$389.42
Cost per minute$6.49
Focus-recovery cost$0.00
Annual cost$20,250
Blended hourly rate$389.42
Salary cost$389.42
Recovery cost$0.00

This meeting costs $389.42.

  • Every minute of silence or off-topic discussion costs $6.49.
  • The per-person cost is $48.68, so even one unnecessary attendee adds real money.
  • At this recurrence, the annual spend is $20,250.
  • Cutting meeting length by 25% or removing one unnecessary attendee are the fastest ways to reduce cost without canceling the meeting.

Next stepThis meeting is relatively low cost. Focus on whether the outcome justifies the time rather than the dollar figure.

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